Bad Marketing & Service Examples, March 2011 Edition

Well, it’s safe to say that no matter what the economy is like, what sales are like, or what the performance of your campaign is like, there’s always room to do better.

For some, there’s more room than others.

Enter my two examples from today on some really poor practices in marketing and customer service. Let’s take a good, long look at what NOT to do for a moment. As I said in a recent post, the economic rebound and business growth has some companies at a point where their capability to deliver effective customer service is lacking, and it ends up hurting their future.

ManagementJobs.net
The first entry is a horrendous email from someplace called managementjobs.net. Now, you wouldn’t think the email below is actually from them. The From line is from a “jobsalertnow.com” domain, while the physical address in the email lists CareerPlannerNow in Columbus, OH. Good luck trying to find either one of those.

First let’s talk about how awful the email is. No context, no identification, no reason to click. I could go on, but it’s not even needed, you can see for yourself. Who’s gonna click on that email?

Really impactful, right? Um, wrong.

Well, I clicked, just for fun and for the purposes of this post — which, mind you, probably dooms me to a life of spam from these shady folks. You arrive at this lovely fly-by-night website called managementjobs.net. Seriously, is anyone using this site to search for a job? Do they really get enough traffic using shady email marketing tactics? Anyway, they have a blog — which is amazing. Are you going to take advice from someone who has to dupe you to actually get you to their website?

Finally, when you hit the opt-out screen, this is what you see below.

Here's when you get scared, as you ask "Who the hell are these people?"

Enough said about these folks. No clue what they’re doing. Actually they’re probably intentionally spamming people at best, and potentially pursuing much more criminal activities at worst. Not the way you want to market anything to your customers in any way.

Foursquare
The next entry comes from my lovely friends at Foursquare, who are about as responsive to customers as the chair you’re sitting in or the desk you’re leaning on. Actually, worse — because the chair will lean back, turn and do other things you ask it to, and the desk actually works as advertised.

The folks over at Foursquare — you know, that darling of media and market value — have a little issue being responsive to customers. As in NEVER responding to anyone. That is why I was surprised to get the email below in reply to one of my several performance issues with their performance-challenged-yet-popular app. I’m thought to myself “maybe they turned over a new leaf” when I saw the email appear in my inbox.

Well, we aren’t really that lucky just yet. The email itself leaves alot to be desired. Alot of fluffy copy and irrelevant links, no direct answer to anything resembling my question.

Heavy on irrelevant copy, light on relevant answers

Howver, let’s talk about the bigger picture here. When you scroll to the bottom of the email, you can see the original date that I submitted my initial question.

Thanks for the response, 11 months later!

Yes, that is correct — 11 months after the fact, Foursquare blessed me with a response. What adds to the hilarity in that is this subsequent dialogue:

• Me: Ssssooooo, lemme get this straight. You’re replying to one of my support emails…..a YEAR later? Well, 11 months, technically. Are you serious?
• Foursquare: I know it’s been a long time, but we thought it was better to respond late than never to respond at all! 🙂

At least they used a smiley face. Yet, kinda sad that they think waiting 11 months to respond to customers is funny. Also sad that a prominent brand has to be on my bad examples list.

Needless to say, what both of these companies do is not the way to treat your customers. In 2011, please make it a point to charge ahead with better customer service and marketing than these examples illustrate.

If you don’t, be aware that your customers are empowered with an arsenal of social tools, just like this blog. And they will take their story to their social networks.

It just doesn’t pay to be shady or be careless in responding to your customers any more.

How to Reform an Enewsletter

There’s so much to stay up-to-speed on nowadays, it’s easy to get passed by.

That’s what happened to me at one point last year, when one of my email campaigns got stale real quick.

Something can always fall through the cracks, even if you put alot of time into planning and strategy. So when you’re stuck in a bad email situation, get refocused quickly, take a good, long look at best practices, and make some changes to your email program to turn a bad campaign into an opportunity to re-engage customers quickly.

I just wrote the following article for Chief Marketer (access the original piece right here) that summarizes how I switched up the sitch and turned that stale campaign into a winner again.

Healthcare Enewsletter Reform Perks Up Response

With email marketing, there’s more to stay up-to-date on than ever before: integrating social and email, reactivating inactive customers, personalization, accounting for mobile users, deliverability challenges, testing, using content and relevance to drive engagement. Add all that to the day-to-day tasks of your job, and it’s inevitable that something may fall through the cracks.

That was the case for one healthcare client I worked with. I certainly spent a lot of time on testing and solid planning, yet a period came up where work volume skyrocketed and I lost sight of performance on one of our email campaigns. So what had started out as a great member newsletter turned into a stale email that lacked engaging content, with increasingly poor metrics as a result.

I needed to change the system and implement some real healthcare reform to get this email program back on track. Three simple steps led the way:

• reducing frequency
• investing saved time in creating better content
• refreshing the template to align with best practices.

The problem
The client was Massachusetts General Hospital, for whom I managed marketing strategy for its live and online educational programs directed to clinicians in mental health, oncology, and other specialties. As I mentioned in an earlier article, a big challenge in the healthcare market is the huge number of critically important emails that healthcare professionals receive every day—emails about patients, medications, procedures, new research, all of which take priority over marketing messages. And then, of course, healthcare providers are also affected by the other issues regarding email marketing, such as inbox clutter and deliverability.

Last year, a bimonthly newsletter for the Massachusetts General Hospital Academy went from average open and click rates in January (based on all my email campaigns for that client) to open rates of less than 5% in August and click rates of…well, you don’t want to know. It was that low.

Part of the reason was content. During that busy time I mentioned, there was less time to dedicate to content development for a biweekly newsletter. So copy blocks became longer, the content became less informative, and some of the articles and announcements mirrored what we sent in our more marketing-oriented emails. Without unique content, the newsletter no longer compelled recipients to open or read it.

Mass General newsletter before reform

The solution
The first step in the solution was to pull back on frequency from bimonthly to monthly. We did have other email campaigns, and the target audience receives all those other important emails I mentioned above. So I believed that sending fewer emails—at our highest-performing send times—would create a greater impact and help our emails stand out amid the clutter.

The second step was to take the time saved by sending fewer emails and invest it in developing better content. With more time I was able to better leverage content that was already created by the hospital’s various service lines and treatment centers. Because it hadn’t appeared in the other newsletters that subscribers received, this content was new to them.

Indeed, you don’t have to create all-new content for your newsletters. It can be just as valuable to link to important content already out there that your audience may not know about or to provide your own analysis on important news and research.

Third, I had someone on my internal marketing team redesign our HTML template. We moved away from the image-heavy header area to a small, HTML text header with a right-column logo as the only image. We include “Massachusetts General Hospital Academy” in the from line, because it lifts open rates, so we no longer needed the logo to occupy valuable upper-left real estate.

We added a brief table of contents in the top 300 pixels that linked down to short copy blocks. The copy was written to entice clicks rather than tell too much of the story, and we used small images to liven up the template and create visual points of interest. We ensured that the images, however, would not damage the integrity of the layout if a recipient’s email client blocked them. We fit key links in an unobtrusive location opposite the table of contents and in the upper right, and added in a few profiles of key hospital thought leaders in the right column opposite the copy blocks.

Mass General newsletter after reform

Overall the redesigned template was much easier to skim and engage with—and was exactly what the doctor ordered in terms of results. In just the first email, sent out in September, the open rate went up 13%. Further subject-line testing and content testing increased the open rate by 30% by the end of the year. Click rates also jumped significantly, and while they were certainly skewed toward the most interesting content, they were also spread out across the entire template, which clearly showed users were reading past the scroll.

Based on these results, when it comes to refreshing a stale campaign, here’s a prescription for the problem:

• Consider decreasing volume, even if for a short time. Give your customers a minute to breathe. You’ll find that less is more when the message is right.
• Make sure those fewer messages have better-quality content. Spend the extra time you have on creating relevance and personalization that matter.
• Ensure your templates are optimized for today’s email clients and user habits. Rely less on images, use HTML text for key action points, optimize for the mobile channel, etc.
• Provide numerous ways to engage, by leveraging interactivity, linking to video content, and integrating with social media, among other ways.
• Sanitize your data. Subsequently we scrubbed out some long-inactive records that depressed metrics and messaged those users separately to reactivate them.

So don’t panic if you get distracted and your email campaign comes down with a case of bad metrics. Refresh your strategy, optimize your design and your approach to content, and in a very short time your emails will be healthy again.

Amazon SES Doesn’t Mean Much for Marketers

I’m as big a fan as the next guy about saving money. Give me a bargain any day.

However, when it comes to saving money on an email solution, less doesn’t always equal more.

You’ve heard me say that with email volume, less can equal more when relevance and engagement go up at the same time. However, if you plan to take a good, long, look at Amazon’s new SES email solution, don’t misread its value for your brands to go beyond transactional email services.

This ClickZ article runs down some of the basic details about the service, and asks some fair questions about how it’ll affect the major ESPs. However, the article itself actually misses the point completely with its central question.

Amazon’s Simple E-mail Service (SES) could open up bulk e-mail marketing to cash-strapped companies. Will it siphon business away from established e-mail service providers?

The central issue is not the ESPs losing a couple points on share or struggling companies using SES to send marketing emails, c’mon Susan. The issue here is the access to cost scalability and deliverability assistance for companies already plugged into Amazon Web Services. There’s certainly some development required.

What SES means for marketers is you can potentially send transactional email through a low-feature, low-price email tool — and if your transactional volume is high, it could offer some savings. The ClickZ article is slightly misleading when it says SES will “open up bulk e-mail marketing to cash-strapped companies” — I’m sure nobody would sign off on that being a good idea. And email is one tactic in the toolkit, not a solution in itself. And even when Amazon describes SES as “a highly scalable and cost-effective bulk and transactional email-sending service,” the potential for misunderstanding is there. Just remember that bulk is exactly what customers do not want.

SES page on Amazon website

Consumers want relevant, engaging content in their inboxes. Offers targeted to their history, their preferences. They don’t want to be bulked or spammed or hammered by “cash-strapped companies” who could care less because it costs nothing to send email. Email is strategic now, part of a dialogue — not a one-way megaphone or shotgun blast anymore. All SES delivers in terms of analytics is basic — “marketers can also use a simple query to obtain basic statistics, such as volume sent, bounces and complaints” — so for marketers, SES would never replace Exact Target or any other powerful, analytical email solution. Econsultancy also weighs in that they don’t see SES displacing traditional ESPs since SES doesn’t provide the campaign management and reporting that are critical to what we need as marketers.

Amazon further describes SES by saying:

Amazon SES takes proactive steps to prevent questionable content from being sent, so that ISPs receive consistently high-quality email and therefore view the service as a trusted email origin.

One thing I’ll have to ask how does Amazon define “questionable content?” I think what that statement really means is they ensure nobody sends any blatant, flagrant SPAM through their service — think porn and Viagra emails. They’ll help your email get through to people, yet whether or not any emails sent through SES are “high-quality” in terms of best practices and content are still going to be at the sender’s discretion.

Have some specific comments or thoughts to add about any issues regarding SES? Charge ahead and weigh in.

Reduce Volume, Reinvest in Relevance

The following post is a re-post of an article recently published on Directmag.com, and you can read the original article on that website — which, by the way, is a great source for insights to improve your campaigns.

Rx for Ailing Email Response: Reduce Frequency

Certainly email is still one of the most productive and powerful tools in the marketer’s arsenal of tactics. Recent research shows there’s no falloff in usage even with the shift toward social networks; in fact, studies from Nielsen and others show an enhanced level of email usage among those with high participation in social media.

That said, some of the main challenges we face with email—volume, relevance, and engagement—become more problematic when people use email more. When a user is in his inbox all the time, it’s easy to get tired of senders, even trusted ones, who send too frequently. And marketers need to be diligent to ensure that their email messages and offers remain riveting and relevant in order to create engagement.

As a marketing director at Reed Medical Education, where I promote continuing education programs to healthcare professionals, I have the typical email issues to account for and test against: inbox clutter, frequency, deliverability, optimal send time, etc. There’s also an additional challenge: My recipients also receive a lot of messages that rank higher than mine—emails about patients, medications, procedures, new research, and countless other things that are critical to making people better.

This fall, when rolling out a campaign for our largest conference, focusing on mental health on behalf of Massachusetts General Hospital, I decided that less is more.

For the 2009 conference, during a six-month campaign we sent out 12 marketing emails plus four transactional emails based on actions, such as purchase confirmations. Most of the messages were in a standard HTML template we have for the brand, and two were text-only, personalized emails. Open rates were down to less than 5% across the board, and we barely hit our attendee goal.

In 2010 the goal was not only to exceed our attendee target but also to markedly improve our email metrics. A better campaign should deliver a better overall result, right? I decided to cut the number of emails we’d send for the campaign by 50%, down to six. In cluttered inboxes, I bet that fewer total messages from us would actually stand out more and give us more opens—and I knew that if we put extra time into developing a better message, the clicks would follow.

First we redesigned our HTML email template into a cleaner layout with shorter, punchier copy and highly visible calls to actions. For three of the emails, we focused on key deadlines to deliver time-sensitive, action-oriented messages.

For the other three emails, we crafted personal, text-only messages from key speakers and leaders of the conference. We segmented the campaign to our internal database based on purchase history (2009 attendees, pre-2009 attendees, never attended, etc.), and we customized the message based on that history. For last year’s attendees, we emphasized what was new in 2010. For those who had attended prior to 2009, we focused on why it was critical for them to come them back. And for those who had never attended, we highlighted key unique selling propositions and benefit-oriented messaging. And again, all versions were sent as a personal message from a key figure.

Also in these text emails, we linked to a five-minute video recorded with the chief of psychiatry at Mass General. He directly addressed some of the cost, time, and other objections we frequently hear from attendees and tied it all back into the positive impact to their clinical practice they’d gain from attending the conference. He said it much it better in the video than we ever could have said it in an email, and it provided a deeper level of content that users could access with just one click.

The results of these changes were exactly what the doctor ordered. Campaign-wide open rates more than tripled over the previous year’s to 15.4%, and average clickthrough rates were up over 2.6%, with some segments having rates as high as 9.7%. The personal emails had the best performance, as expected, with open rates all over 16%, yet year-over-year the HTML emails did considerably better as well. And the ultimate win was in our performance against our attendee goals: We converted far more registrations via email than in 2009, and we exceeded both attendee and revenue goals by 15%.

In summary, here’s my prescription for your email woes:

· Worry less about how many emails you send. Less is more when the message is right.

· Put the extra time into developing better quality messaging. Relevance and personalization matter.

· Segment, segment, segment — and leverage the information you have about your customers.

· Make your emails interactive. Link to video, integrate with social media, and provide compelling content or offers that make the click worth the time.

· Sanitize your data. We scrubbed out some long-inactive records that depressed metrics and messaged those users separately to reactivate them.

More than anything, don’t settle for the same old thing. Just as a doctor does with a sick patient, if one approach doesn’t work, try another to get better results. And remember, relevance trumps frequency to win engagement.

Privacy Mistakes, Part 2

In my last post, I raised the question whether or not the following message was sufficient enough to rectify a boneheaded email data-sharing mistake.

I would like to sincerely apologize to everyone blind copied here for accidentally delivering a mass email earlier today with your email address visible.

Needless to say, I am deeply embarrassed my error.

If there is something I can do to rectify any inconvenience that my hastiness may have caused, please do not hesitate to let me know.”

First let’s take a good, long look at the things wrong with this situation, then we’ll get down to the correct way to manage and fix these kinds of predicaments.

This first thing wrong is that something big is missing — and it’s the root cause of the overall problem. There’s a clear lack of marketing control. The original email was sent by a sales rep (happens to be a guy), and it had all of his customer email addresses visible for all to see. The lack of marketing control at his company could’ve led to this for a few reasons. Perhaps there aren’t any marketing professionals employed here at all, and sales folks like this guy are blindly doing their own marketing as best they know how, considering they’re clearly not trained to be marketers.

The second thing wrong is there’s a clear lack of marketing control and/or involvement as it pertains to company email policy. Certainly, with the serious implications presented by CAN-SPAM laws, email should be managed by a marketing team that provides best practices in messaging and metrics, adequate tools for managing deployments and opt-outs, and clear direction on compliance with privacy and security requirements. There’s no way that in 2010, some sales guy should be randomly firing off a mass email to several dozens emails, with no regard for potential liability or consequences. I like to think that perhaps this sales rep just “went rouge” in the overzealous pursuit of sales — yet his subsequent email response shown above belies a clear lack of understanding about anything regarding effective email practice.

The last thing wrong here (that I’ll point out, anyway) is the callousness towards customers on the company’s behalf. I’d never do business with this firm, as they surely don’t consider my needs or my data privacy important. Not to mention that the sales rep’s original email was not effective at all — it was a monologue-oriented rant on the company’s products, not my needs as the customer.

Now that we have that bad stuff out of the way, let’s look at the right way to rectify mistakes when they happen:

• 1. Don’t make the same mistake twice — If someone in the organization goes rogue and mistakenly deploys an email that discloses customer data, don’t follow up with the same damn kind of email that led to the mistake in the first place! From the same person, no less! Not too smart!
  Deploy your next emails, fully-compliant with CAN-SPAM laws, using email deployment software — that way there’s no risk of the same mistake happening again.
• 2. Escalate the level and tone of the response — This mistake was made by a front-line person. So in the follow-up efforts asking for forgiveness, consider sending those messages from someone higher up in the management of the brand or company. This approach signifies that the company acknowledges the error at the highest levels and shows that you’re not taking it likely. Consider complementing any email messages with timely follow-up phone calls to address any customer concerns directly.
• 3. Explain your solution to the problem — The sales guy who sent me the message above not only didn’t know enough not to make the mistake in the first place, he also clearly doesn’t have a clue what to do to fix it. Don’t tell your customers to “let you know if there’s something they can do to help you.” Tell them how you’re gonna make sure this problem doesn’t happen again! Be clear about recognizing the cause of the initial problem, and be clear about how you’re changing your processes to ensure it’s solved forever.
• 4. Offer an olive branch — A simple gesture to make up for an inconvenience often makes the difference between losing and keeping a customer. If you shared someone’s email data by mistake, offer them a free subscription to an email privacy service. It’s a small correctional investment that proves you value the business relationship and are putting your money where your mouth is in terms of rectifying the problem.

  The moral of the story is that a commitment to effective marketing and running a customer-focused business eliminates alot of risk for these kinds of mistakes. A business that looks for dialogue with customers and uses effective marketing practice (that leverages best practices and is compliant with other requirements) has built-in process to manage communication and feedback — making these mistakes less likely. However, it also ensures that when mistakes do get made, there is appropriate process in place to deal with the clean up effectively.

  If you don’t have that kind of commitment to customers in place, don’t become the bad example of the next blog post — charge ahead and correct your process now.

Privacy Mistakes, Part 1

Mistakes are bound to happen, no matter what. In a fast-paced marketing team, details do get missed and things happen that, while ultimately preventable, are inevitable.

Certainly, how you recover and manage damaged relationships is critical in any situation. Sure, there are measured actions to take for crisis control on serious issues. Yet it doesn’t always have to be an enterprise-level problem in order to damage customer relationships, and no matter if the issue is big or small, when measures are taken to resolve the issue it can lead to backlash if not positioned or implemented correctly.

One of the most sensitive issues is the security of data. For purposes of this blog post, let’s say it’s marketing data. Specifically, let’s say it’s your email database. Your customer email addresses are valuable — priceless, even. And surely, your customers would rank the privacy of their data as a pretty high priority. What do you do when, say, one of your sales reps sends out an email to your entire customer list, yet instead of blind copying everyone he makes the email addresses visible to all? That’s what happened to me recently — although, thankfully, the sender wasn’t from my company, my email address was in his list for all to view. Here’s the message I got later in the day:

I would like to sincerely apologize to everyone blind copied here for accidentally delivering a mass email earlier today with your email address visible.

Needless to say, I am deeply embarrassed my error.

If there is something I can do to rectify any inconvenience that my hastiness may have caused, please do not hesitate to let me know.”

Is that sufficient enough a reply for you?

Ponder that question and let me know your thoughts, and I’ll answer the question myself in my next post.

Mass Personalization

We see it all the time, yet we don’t always do it. It’s a critical part of building relationships with customers.

I’m talking about personalization. It really makes a difference.

No, not a simple “Dear Marie” at the start of your email. I mean real personalization that creates relevance. Relevance that leads to great things — engagement, relationships, sales, upsells, etc. Some studies in retail show that as many as 77 percent of consumers report they have made additional purchases when they encountered personalized product recommendations. And there’s no arguing that a significant percentage of customers now expect to be communicated with on a personal and targeted basis, with personalized messaging based on what they’ve done, bought or told you they want.

A significant percentage of consumers not only welcome but expect…personalized experiences and product recommendations.”

Plus, we all know it’s easier and less expensive to reactivate a current customer than to acquire new ones. So why wouldn’t you leverage what you know about your customers to differentiate what you say to them? Each one of them.

To reinvigorate your email campaigns, start by either adding in a personalization element, or better yet supercharging the personalization you already use.

• 1. Take a look at your data. What do you know about your customers, and how can you organize it to help customize your messaging to them?
• 2. Reformat your templates to allow for simple personalization like first names in an introduction and meaningful mentions throughout the email. Make it sound genuine and not contrived, however.
• 3. Begin to add in more relevance-based personalization like purchase history, recommendations and content. Stuff like “since you bought this item last month, you may be interested in this to complement it” or “since you clicked on this article link, you may be interested in this new content too.”

It’s easier than you think. It doesn’t take alot of time. Change your process, organize your data, and put the thought into what makes the most sense from your customer’s perspective. Then charge ahead.

In Email, Engagement is Key

I want to think that by now, most marketers are advanced in their use of email. We all test incessantly, make everything personalized and relevant, and leverage customer data to drive strategy and messaging.

Sometimes, it gets busy though. Other problems and needs take the forefront. Your email languishes. Next thing you know, a big chuck of your email list is inactive and your metrics are lower than opinion polls on the TSA.

So I’ll get right to the point — it’s critical to segment your list and message inactive customers differently from active ones. Many times, you likely segment and message based on other things like job title, location, etc. However, engagement is arguably the most powerful metric to leverage since it signifies activity, recency, endorsement and interest. Or, as it will, non-interest. There are certainly different ways to define “engaged” today — for now, start simple and define it as someone who interacts with your email (opens, clicks).

If you’re not currently segmenting your emails using this approach, stop you’re marketing machine right now and re-do it all over again. Build in the time and capacity to do the following three things:

1. Accurately define what “unengaged” means in a way that lets you meaningfully frame and solve a problem. For example, it may mean someone who didn’t spend a dime with you in 2010, or it may mean someone who didn’t open or click on one of your emails in the last 6 months.

2. Accurately define what “reengaged” means. It has to mean something achievable and realistic. For example, if a user didn’t spend a dime with you in 2010 it may be a challenge to get him/her to spend $1,000 in 2011. You may need to define an easy entry point(s) and/or multiple levels of reactivation. For someone who hasn’t shown any level of email activity, a simple first step may be to get them to open and/or click on one of your emails again.

3. Look at what you know about each customer and leverage it to create relevance. You can customize messaging based on whatever you know: purchase history, location, profession, click behavior, age. Anything you know about them. Look at what theyve done, and suggest something that has relevance as a benchmark for reengagement. For example, one approach I used in my current role was saying stuff like “We noticed you’re a primary care physician and we havent heard from you in a while, did you know we just released a new webcast that’s really relevant to challenges in primary care? Check it out.”

I guarantee that if you start to segment by level of engagement, and then leverage customer behavior to personalize and customize messaging, your campaigns in 2011 will markedly improve.

When to Fold ‘Em

A marketer’s daily life is filled with the pursuit of success. Our mission is to make things happen — drive sales, move product, generate leads, and a million other things.

Never do we like to admit defeat.

Yet sometimes that’s exactly what needs to happen in order to achieve success.

Too many times, marketers keep doing the same failing tactics for one reason or another. Put off redesigning your website due to budget or time. Keep your same mix of spending and tactics because new channels are “too risky.” Launch the same old email campaigns because you’re not sure what the best practices are. And as we emerge from the economic doldrums, the resistance to change will only grow as nobody wants to lose any revenue by trying something different.

Yet sticking with the same tried and true tactics only leads to false hope. Now is the time to admit defeat — what worked before won’t work in today’s world. So throw out those old strategies, and test and test some more to find the new best answers, whether it’s channel, medium, or message. Take the time to explore alternatives, try something new, and revamp what’s been stagnant. Research a blog, do something social, revisit your email strategy…hell, if you’re still heavily invested in direct mail, try a new format or shift spending to another channel, like PPC.

That’s the only way to emerge as a leader when your customers are ready for action.

An Email Resolution

Many, many marketers are not sad to see 2009 leave. A tough year to say the least.

Looking for ways to improve is an important thing to do as we move into the new year. Certainly it’s always an important thing to do, not just in January. Yet the turn of the calendar typically provides a convenient checkpoint for marketers to revisit our plans and practices. On that note, check out this MediaPost column on email metrics. It’s full of suggestions on how to use those metrics to find a deeper level of guidance and strategy-changing perspective.

If you’re one of those who uses the turn of the calendar to seek new life for marketing plans, maybe this will help you find it.

Don’t Overlook Legal Issues

The field of marketing evolves so fast now. If you can’t process information quickly, you might as well look for another occupation.

As you take a good, long look at blogs, talk to customers, read articles and do the key things you need to do over the next 7 days and beyond, keep in mind that legal issues are one thing you shouldn’t overlook. While we do have a number of legal issues we keep abreast of as second nature — CAN-SPAM, privacy, contest laws, etc. — new issues always pop up and have immediate implications.

Case in point: check out this article on two important new potential legal issues for marketers. One issue involves marketing to kids under 18 in Maine. It raises alot of questions. Are there kids on your marketing lists, even if your products aren’t targeted to them? Do you need to age-verify your customers? Will other states follow suit? These questions and numerous others merit your time to discuss with your legal team and take steps to rectify any potential pitfalls.

The second issues concerns the deliverability of email to Yahoo inboxes. It raises a valid point about the necessity of certified deliverability services. Above all, this reinforces that you have to stay current with and build your emails based on the current best practices to best position your message to be delivered. Yet it also begs the question will we move towards an email environment where third-party approval is a must to get your message delivered? In some cases it may, and you should be ready to charge ahead and sell up that extra cost to the person who approves your budget.

When Sales and Marketing Don’t Mix, Part 2

Since it’s part two of the story, I’ll share two examples of ineffective sales strategy.

And even though I say “sales” in these cases, if you take a good, long look it’s clearly marketing that shares the blame. As a marketer, you have to align with and win over the sales team, and implement a holistic strategy that gives the customer consistency and value all the way through the value chain. If you don’t then you’re not doing your job. And making your job harder at the same time — because crappy sales contact leads to customers who don’t respond or come back in the future.

Example one is from a company in the meeting business. I get an email out of the blue from someone I don’t know — which in itself isn’t terrible, although we all know that the From Line is the most important factor in email open rates. We won’t even red flag this. However, the subject line of the email was “(E-mail Subject)“. Literally, that was it, character for character. Tells me this is a broadcast email gone wrong. That’s red flag #1.

Red flag #2, as you see in the graphic above, is that the company’s logo doesn’t appear correctly. So not only does it push down the message in the email, it takes away from the brand and the message because it’s cut off. Again, this is a broadcast email done terribly — or a horrible cut and past job by the sales person who sent it. Lastly, red flag # 3 is the damn message is all about the company, nothing about the customer. No questions about my need for such services, no inquiries about my goals and problems, no facts about my industry. No dialogue.

I’ll actually throw in one more red flag too — when I asked how this person got my email, her response made it clear that it was harvested off of a website where it appeared. Now, that’s fine if you send me a personal email — but if you’re harvesting to broadcast, you’re setting yourself up for some very unfortunate consequences if you hit a honeypot and an ISP blacklists you. Did you know there are more than 43 million email addresses being monitored as spam honeypots?

Example two is from a genious operation (sarcasm) called InsuranceAgents.com. Same old story: unexpected email from sales rep, message that’s irrelevant to my business because they know nothing about me, terrible email copy and message. Well, all that and the fact that the email did not provide an opt-out mechanism. So now we’ve moved from just terrible judgement to actually violating the CAN-SPAM law. However, this person was actually — and sadly — all too honest when I asked how he got my email address. His reply was “One of my web spiders picked it up I guess.” Are you kidding me? Then after I informed him what a horrible practice this is and that not providing an opt-out for commercial email is illegal, he say “Thanks for the heads-up. Didn’t realize it was illegal.”

Now, this person is either a really clueless sales rep, or it’s a strong example of why you need to provide your sales team with training and messaging with which they can engage customers. Clearly these examples show that if they lack clarity and guidance on how to make the customer experience value-laden from the first point of contact, they will create an environment that’s actually counter-productive to things that customers value and that makes it harder for marketing to do its job. And while email is the most popular channel for these kind of abuses, it can also extend to telemarketing, direct mail and social media channels like Twitter.

So charge ahead right now and make sure your sales team isn’t engaging customers in any was similar to what’s mentioned above.

Think Your Emails Are Compelling?

They very well may be. But what if they’re never delivered? Your customers never get a good, long look at your message.

A new study from Return Path just came out that shows a little more than 20% of business email doesn’t get delivered. And that’s across all email addresses — when you look at emails sent to just business addresses, the number climbs up to 27%+.

Is this news to you? The study just reinforces what we already knew. A couple of my posts in recent months have talked about email — here’s one that has some thoughts on email volume and relevance, and this one also discusses relevance. B2B also had some good observations recently about reasons to reign in your email volume.

Customer email addresses are too valuable. We spend alot of time acquiring customers, maintaining their data, and meeting their expectations. Don’t let .30 worth of emails, sent in too short a time period, fatigue your lists and ruin all that other work. And ultimately damage your brand.

Charge ahead with that revised email plan.

7 Things To Do in the Next 7 Days — Part Two

Hopefully you’ve been able to make some progress on the first three to-do’s posted not too long ago. Or, at the very least, you plan to start on them now, then come back to these four after. Anyway, here you go — four more things you need to do for the latter part of the next seven days, for all the reasons discussed here.

4. Open a Twitter account and watch the conversation.
Ok, I know for a fact alot of people think Twitter is just plain crazy. Can’t tell you how many times I’ve heard “I just don’t get it.” However, if you’re anti-Twitter, you’re anti-customer. You’re anti-being-informed. You’re…anti-marketing.

Let me explain. Love it or hate it, customer conversation occurs on Twitter every day. Check that…every minute. And you don’t want to be part of that?

If you’re not on Twitter already, you need to open an account right now, on Day 4. Don’t like the concept? Fine, don’t even participate then, just watch the conversation. You read stuff to stay up-to-speed right? The New York Times or the Wall Street Journal, or now the five blogs you’ve already lined up, per my earlier post. Isn’t a huge group of potential customers talking amonst each other valuable too? So start the account and watch the conversation. Follow hashtags relevant to your business, products or customers, and see what’s being said. There is powerful dialogue going on and powerful sharing of thoughts, gripes, praise and ideas that you need to know about. Here’s a good WSJ tune-up article, and a video below.

You need to do this — what you learn from the dialogue impacts your marketing strategy AND your knowledge of customer needs. Guaranteed.

5. Find information about Google Wave and read it start to finish.
Part of our jobs as marketers goes beyond just using what tool are available today, like Twitter. We need to stay aware of what’s coming next, so we understand what can help us be more effective, help make our messaging more impactful, and get us closer to our customers. Enter Google Wave.

Google Wave is positioned to be a ridiculously cool new communication tool. Incredibly powerful, and alot of promise for empowering web-based conversation on a whole new level between people and among groups. Here’s an excellent article to start with, and another article that’s a preview for developers on the Official Google Blog. Mashable also has a nicely detailed article.

After those, find a few more and read those too. As marketers, when this launches, we need to be ready to use it. It’s customer dialogue on steroids. The world of social media moves at a speed unseen before, and we need to move just as fast. What’s next after Wave, what will be the next cool tool that helps us be more effective? Do your homework and you tell me.

6. Look at your current marketing spend — are you over-invested in a particular area? Fix it.
I’m not a big advocate of change for the sake of change. Yet even though the lion’s share of your customers or sales may come from one place (and by place, I mean channel or medium), you need to fix your budget and strategy if you’re spending too many of your dollars in that one place.

Being over-invested right now likely means you’re sending too much direct mail, running too many print ads, or most importantly sending too much email. You need balance — more than ever, customers have different habits, different preferences. Don’t discount channels until you’ve tested. “It’s always worked the way it is” is not a valid enough reason anymore to avoid trying and testing different channels or different messaging. Mail less, test some creative. Hell, try sending LESS email for a few months that has more relevant messaging. You may be pleasantly surprised.

7. Stop planning “monologue” marketing campaigns and create campaigns based on “dialogue” instead.
My friend Alex Krawchick said this a few weeks back, and it stuck with me. His actual quote was:

I’ve had it. If I see one more “industry thought leader” pontificate about how to “…use Twitter to increase awareness of your business…”, I’m seriously going to lose it. You s are completely missing the point. Twitter (and FB… and LinkedIn) was built as a tool for dialogue. The days of the marketing and advertising ‘monologue’ are over. Move on. Or just shut up already. Either way, smarten up.

I don’t think I need to add to that much. Well said. If you have a Twitter account, blog or other social media endeavor, use it for what it’s meant for, not as a megaphone for a one-sided message.

So there you go. Seven things to do in the next week that can make a great impact. Charge ahead.

How NOT to Treat Your Customers, Courtesy of Excite

Nowadays, you can tell when a company is headed towards the scrap heap when they start treating their customers like garbage.

Maybe it was always that way, but now it’s ultra-true because competition is just a nano-click away online — especially when your product is a free email account. Yet somehow, the management and IT teams over at Excite didn’t get this unwritten business memo.

I had an Excite email address for more than 10 years. Intially, I was an Excite power user — I set it as my homepage, customized the page when they finally rolled out the functionality (well after Yahoo, Google and others, mind you), and kept the email address active out of nostalgia since it was my first email account. Hell, I even created a new account in my name about three years ago that I started using for just job-related emails, since my original one became a magnet for spam. I actively used both until two days ago.

More than a month ago, the crack IT team over at Excite launched an all-new email client. First of all, they did a lousy job telling their users this product modification was coming. And here lies the first moral for marketers: if you’re drastically changing your product, you should let your customers know ahead of time why you are doing it. More importantly, you may want to even get their input on it, so they feel involved, loyal and positive about the change.

Now, last time I checked, it was 2008. So how you could possibly launch an email client in 2008 that is slow and offers less features is beyond me. Moral #2 for marketers right here: if you modify your product, you want to make sure it’s actually an improvement. This new email client is unbelievably slow — I’ve accessed it on all kind of connections, from cable modem to T3 to super-broadband, and it’s the same slow load times. It also doesn’t load messages in the browser window, it launches new windows — and those windows battle with the basic pop-up blocker built into Internet Explorer and other browsers.

The not-so-hot Excite email client

So I decided to email my long-term email provider and let them know I was unhappy. I found their feedback form and sent in a comment. This is the auto-response that popped up on-screen:

Due to increased volume, we may be unable to provide a prompt response to your question. We are currently upgrading our email service, and during this transition period, users may experience technical difficulties with their email. Please rest assured we are working hard to minimize any down time or technical issues.
The only format for Excite Email going forward will be the current one. While we have no plans to offer a Classic Excite version of our interface, we will forward your suggestions and comments to the appropriate department here at Excite for further consideration.
We are working with our partner provider to offer an alternate color scheme, as well as a “Lite” version that will ease the resource strain on older computers and/or slower connections.

Translation: “We don’t care how unhappy you are, you are stuck with this lousy interface forever.” C’mon, Excite. “Ease the resource strain” on my broadband connection?

Anyway, I read further into the message and found a feedback form that is dedicated to feedback on their new email interface. Eureka! My eyes lit up like a Christmas tree. I sent in a comment, and this screen popped up:

Excite's idea of making customers feel warm and fuzzy

Translation: “Thanks for wasting your time. Do you really believe we’ll read those comments?” Moral #3 for marketers: You owe it to your customers to act like you care, and if you ask for and receive customer feedback, you owe it to them to proactively respond and tell them how you care. And let’s slip in a fourth moral too: if you’re new product is lousy, do something quick to fix it (ever hear of New Coke?)

If you don’t infuse your business with these morals, you’re going to lose your customers (I cleaned out years worth of saved files, turned on the auto-respond message, and moved over to Gmail) and then have to deal with the really irate ones writing blogs and telling basically everyone they know how lousy your company is (and in this case, your IT team, too). And you know how fast that stuff spreads online.

Turns out Excite is owned by IAC, who owns a bunch of prominent online brands (eVite, CitySearch, Match.com, a bunch more…and you can’t “match” them with a good email client?). When you visit their site, the first big heading you see is “About IAC.” Well, looks like that’s all it’s about when you deal with them.